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Ask The Experts - Lease Negotiations

Back to Ask The Experts Published: 20/03/2009


Question

The 15 year lease on our surgery has recently expired and we are negotiating renewal with the landlords – both former partners. Associated costs are over £11,000; legal costs £3,500; dilapidation survey £1,150; stamp duty land tax (SDLT) £6,560; and land registration fee £420. Can you advise on the normal arrangement for apportionment of these fees? Should the landlords draw up the lease? Who should be responsible for external and internal maintenance of the premises?

Answer

In relation to legal costs, both parties would normally pay their own legal fees and the lawyers concerned would normally have confirmed with the parties who they were representing and who would be responsible for their fees. Your lease may also have a clause attending to who should pay legal costs. On the matter of SDLT, I am afraid that is a tax payable by the tenants when taking out a lease. In respect of dilapidations, there will almost certainly be a clause in your lease attending to this matter, and making it your responsibility for required works and most leases would go on to note that the tenants should also pay all related and properly incurred solicitors’ and surveyors’ fees.

The NHS recommend that doctors take leases where they are only responsible for internal repair, but they do not stop leases where doctors are responsible for full repairing liability and, in the market, there are a number of both style leases. In relation to lease renewal, if matters ended up in the Courts because parties could not agree, then traditionally the Courts would follow the previous lease. Thus, if you have a Full Repairing Lease now, one would normally expect to renew on a similar basis. On the matter of dilapidations, this will apply of course to the lease that has, or is about to end rather than any new lease and the works that a landlord can require to be done (and therefore in respect of which professional charges you may be able to pass on to the tenant) can only relate to the tenant’s liability.